Fingerprinting & Volunteer Process

Dear Parents,

If you would like to volunteer as a lunch parent, class parent, aide or coach, please complete and return the St. Thomas the Apostle School Volunteer Application .  Once the application has been received you will receive a packet of information with the following items that must be completed:

  1. Fingerprinting and background check (see below for information)
  2. Volunteer Application (Diocese of Metuchen)
  3. Code of Conduct document
  4. Code of Conduct Signature page
  5. Protecting God’s Children (Virtus) Certificate of Attendance 
  6. Copy of your Covid vaccination card, or proof of a weekly negative PCR test.

Thank you in advance for your understanding. These documents and programs are designed to keep your children safe.

Fingerprinting Process for Volunteers/Employees/Substitute Teachers

Note: No one under the age of 18 should be fingerprint background evaluated.

The parish/school will provide the volunteer/employee with a  MorphoTrust  New Jersey Universal Fingerprint Form (IDG_NJAPP_020115_V2) containing the VRN for each location in Box #7 and Parish or School Location Agency Information (bottom of page). Separate forms are required for employees and volunteers.

Volunteer/employee should carefully read and follow all instructions to complete fingerprint process. The form must be presented to be fingerprinted. No exceptions. No variation of form will be accepted.

Appointment scheduling is available at  or through the Call Center. English and Spanish speaking agents are available at 1-877-503-5981, Monday through Friday, 8 a.m. to 5 p.m. EST and Saturday, 8 a.m. to 12 p.m. EST. The Applicant ID number, date and time of appointment and payment confirmation will be provided by the Call Center and must be recorded in the appropriate blocks on the bottom of the form. Payment is required at the time of scheduling. Visa, MasterCard, prepaid debit cards or electronic debit (ACH) are the only acceptable forms of payment.   Reimbursement for background cost is at the discretion of the parish or school administration.

Note: Effective June 1, 2019 the cost for an Initial Volunteer Fingerprint is $24.05.

Current  identification must be presented at the time of printing. Examples of acceptable identification, issued by a federal, state, county or municipal entity are: (1) Valid U.S. State Photo Driver's License/Non Driver's License; (2) US Passport; (3) USCIS Permanent Resident ID Card (issued after 5/10/2010); and (4) USCIS Employment Authorization Card (issued after 5/10/2010).

Appointments may be cancelled or rescheduled through the website or Call Center before 5 p.m. of the business day prior to the scheduled appointment. A fee of $10.70 will be charged for those who do not cancel or reschedule. The $10.70 fee also applies to applicants who fail to appear; are turned away from the printing sites due to their inability to present proper identification; or who fail to present Universal Form IDG_NJAPP_020115_V2. State and federal search fees will be refunded.

After fingerprinting, the  MorphoTrust  form and receipt should be photocopied and provided to the parish/school background coordinator as proof of processing. 

If needed,  MorphoTrust  will notify any individual that requires re-fingerprinting because of any computer error. A 90-day time period is enforced by  MorphoTrust  for completion of re-fingerprinting. Any further delay will result in applicant being charged a new applicant fee. 

The New Jersey State Police and Federal Bureau of Investigation will conduct a background search and submit the results to the Office of Child & Youth Protection.   The Office of Child & Youth Protection will then provide a copy of State Police paperwork to the parish/school background coordinator.